10 Apps to Help You Manage Your Therapy Practice

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The number of children diagnosed with autism has increased by more than 80% over the last decade. The rising prevalence and success rates of therapy have led to a need for apps that help therapists manage their practice, research new treatments, and work collaboratively with other professionals in their field.

The “apps for mental health professionals” is a list of 10 apps that will help you manage your therapy practice. You can use these apps to track progress, keep notes, and more.

More things, including therapy sessions and the way information is maintained, are becoming virtual since mental health difficulties, among other things, are on the increase as a result of the pandemic. With scheduling, back-to-back appointments, data entry, insurance issues, payment issues, hosting groups, attending training, and locating resources for clients, the daily life of a therapist may become daunting. You should truly become acquainted with an organization tool that will simplify your life. 

There are at least 10,000 applications dedicated to mental health, according to a piece published by the American Psychological Association. They often appear and go from the market as a result of many circumstances, but many of them persist. There are applications specifically designed for therapists to utilize in their profession to make their lives simpler, which will be the topic of this article. There are apps for clients too, such as Calm, Headspace, and Happify. 

Applications that may be utilized with a client in a therapeutic context can promote connection, rapport-building, goal-setting and data monitoring, accountability, and increased client support. Additionally, there are several applications made specifically for therapists that they may use in their practice to assist them manage their time and patient load.

The top 10 applications for managing your therapy practice are listed below.

Ten Practical Apps For Managing Therapy Practice

What are some fantastic applications that may be utilized in today’s mobile environment to run a therapy practice? There are a lot of excellent options available to anybody seeking for information in this field. Here is a short selection of 10 excellent applications to manage your therapy practice, nevertheless, to help you focus your search.

  1. Tracksmart
  2. Counseling Notes
  3. Dictionary of Medical Terms
  4. DemandForce
  5. Due Time Monitor
  6. Whole Slate
  7. Pocket
  8. Evernote
  9. Simple Techniques
  10. Hootsuite 

An app for monitoring time and attendance is called Tracksmart. Tracksmart can track every employee’s attendance times, breaks, leaves, and more regardless of the size of the practice. The program also offers a great platform for scheduling and attendance management, allowing you to generate complete staff schedules, send them wirelessly to workers, and more. The software may also be used from a wide range of devices, including staff PCs and mobile phones, in the interest of maximum adaptability.

From came the following evaluations:

Pros: “Our office used to do this procedure entirely on paper for a very long period. We were able to simplify our management of time sheets, time off requests, and viewing an up-to-date calendar of who is away of the office thanks to Tracksmart, which was a game changer for us.

Cons: “I wish there was an email reminder 24 hours before the event for time off requests or other significant dates.”

Tracksmart may be the right software for you if you wish to update your processes or if you need to monitor staff attendance more efficiently due to a problem. 

1659752424_662_10-Apps-to-Help-You-Manage-Your-Therapy-PracticeCounseling Notes by MyClientsPlus is a comprehensive, all-encompassing app built specifically for therapy practices and their many typical functions. This app is completely cloud/web-based and is a toolkit that allows the user to handle therapy billing, client portals, Counseling Notes, various reports, general practice planning and management, and more. The Counseling Notes function of the app also provides a range of useful templates with which to handle this important area of the job. 24-hour tech support and a five-star Capterra rating round out the app nicely.

There are many levels available, and they provide a 30-day trial so you can determine if the app will really help you and your clinic. 

Your strategy results in…

  • 30-day risk-free trial
  • Pricing assurance
  • Free import of customer data from another EMR
  • excellent email and phone assistance
  • individual client portal
  • automatically updating software
  • dependable, secure backups
  • Clients, appointments, and notes are limitless.
  • endless file storage

The available paid add-ons also include…

  • Telehealth
  • digital billing
  • Reminders for appointments
  • payment processing
  • charging for medical services 

From came the following evaluations:

Positives: “TherapyNotes EHR is an excellent program for my private counseling business,” said the user. I can usually learn what I need to know without even having to contact them because to its simplicity of use and extensive “help” section. Since becoming a client in 2016, I have nothing but good things to say. Utilize the trial offer. I did and I don’t regret it.

Cons: “I wish a feature of the program could preserve previous medical studies. I submit them in my first evaluation, but they do not save, and I would want them to be preserved as I attempt to stop taking meds.

The right language is essential for clear treatment and comprehension in it, whether it be in the context of mental nursing, physical therapy services, or even surgical care.

In this very spirit, the Dictionary of Medical Terms is a great app designed for quick-reference of virtually any and all medical terms. The app itself works independently of an internet connection once installed and is free to use. With it, any therapy practice can stay up to date on proper terminology in all communique and records. 

Google Play reviews include the following:

Advantages: “This software is better than having a doctor or nurse with you at all times, and better than the Red Cross First Aid Book.”

“Easy to use and understand medical teams and treatments. Not just for medical students, but for everyone who wants to better understand what doctors & specialists are talking about.”

Cons: “I prefer auditory learning, thus I would love to have an app that read the definition and uttered the word.”

Overall, this app contains all of the medical jargon currently in use and is updated often as new phrases are created. Users may use a variety of word searches to improve the effectiveness of the results they get. The lack of visuals for every phrase and the lack of a text-to-speech option seem to be the two primary criticisms.

Maybe there may be additional features in later releases! 

1659752425_462_10-Apps-to-Help-You-Manage-Your-Therapy-PracticeDemandForce is a comprehensive communications management app designed for use with any out-patient medical service. Essentially, this app handles all client communications, much with automation, in order to streamline and make much more efficient the administrative side of running a practice. DemandForce handles Reminders for appointments and confirmations, online forms and acknowledgements, and even various forms of outbound marketing communique, making practice management much simpler in the end.

You can effectively do the following tasks with the app:

  • Draw clients in
  • Schedule appointments.
  • Interact with patients
  • Manage your online reputation 
  • increasing output
  • Determine success 

From came the following evaluations: 

Pros: DemandForce was an excellent tool for reminding patients of their appointments. The software was simple to use and provided choices for modification to meet the requirements of our sizable firm. The customer support personnel was also always prompt in responding and resolving issues as they arose.

Cons: “We spend a lot of time learning about what works and what doesn’t work for our patients, and the reporting choices were quite simple.”

1659752426_67_10-Apps-to-Help-You-Manage-Your-Therapy-PracticeDue Time Monitor is a versatile timer and time tracking app that also integrates invoice generation based on times and other set parameters. Essentially, a therapist or other staff member can then track times spent with clients or on other business matters and then have the app automatically handle billing and other reporting areas based on those very recorded times. This app is quite versatile in its efficacy for a single individual as well as for entire companies if needed.

Operating a successful treatment practice involves a variety of factors. Regardless of the therapeutic services offered, scheduling, record-keeping, invoicing, and many other aspects need to be managed carefully every day. These five applications are now among the finest when it comes to managing a treatment service in many of these important areas.

Due is used by large corporations including Forbes, Yahoo, Sage, and Time “to remain on time for optimal productivity and precise billing.”

Due is even listed as one of the best time-tracking apps for independent contractors by The New York Times. 

Reviews from Compare Camp and G2 are as follows:

Benefits: “ removes the need to navigate a challenging onboarding procedure. You just need to go to their website, locate the sign-up form, and provide the minimal contact information requested to utilize the system. The left side of the Due dashboard page is where you can view all the functions and elements, such as the calendar and reports. You don’t need to invest a lot of time and effort in learning how to utilize the system because of its simple dashboard.

Cons: “The payment processing fee seems high, but if you have a high volume of credit card invoices then it is worth it. There should be more customizability options for your invoices, giving them a more personal touch.”

If you are looking for an easy-to-use online appointment scheduling application, this one is worth checking out. Whole Slate, founded in 2008, is the easiest way to fill your appointment book and take the stress out of scheduling. While you focus on providing great service, Whole Slate works in the background to fill up your schedule. 

Benefits of using Whole Slate include:

  • additional appointments may be made via online scheduling
  • Sync schedules with Google Calendar
  • Option to get credit card information, a down payment, or full payment to secure online reservations
  • Utilize the app to remind customers automatically.
  • Create recurring appointments.
  • Allow customers to reserve the same time slot until you hit capacity.
  • Offer prepaid products and certificates.
  • automatic feedback gathering with publishing options for ratings and reviews
  • Organize working hours and shared personnel across many sites.
  • Store customer information, appointment information, and email communication in one location.

Visit the website to learn more; compared to other applications of a similar kind, they provide a free trial and are reasonably priced.

Capterra’s reviews are as follows:

Pros: “Ability to monitor bookings online without being physically engaged in the booking process and rapidly set up patient scheduling.”

Cons: “We’d want to be able to tweak the booking process a little bit more so that we can change how customers are billed and combine two programs into one. It now doesn’t entirely meet all of our needs.

Clinicians continue to learn as new research are published, technology is developed, and hypotheses are validated. Traditional methods of keeping up-to-date for therapists include trainings and professional development. But why wait until mandated gatherings to learn all there is to know about mental health? 

Put information in your pocket is the motto of Pocket, and as a professional, that is exactly what you should do. You can store articles, movies, and stories from any magazine, website, or app with Pocket. Create a collection of learning materials in your own place. Anywhere, even offline, you may lose yourself in excellent information. On any device, read or listen without interruption.

Vox, TED, Twitter, the New York Times, YouTube, and the Harvard Business Review support them. Additionally, Pocket is included in more than 1,500 applications for your convenience. 

Did you read an article on a novel therapeutic method in a peer-reviewed journal or on Twitter? Save it to Pocket to keep it in one convenient location forever. 

The Google Play store’s Editor’s Choice is Pocket! 

Google Play reviews include the following:

The pros of this software are incredible. I don’t have to keep adding things to my bookmarks tab that I’ll never read, and I don’t have to let my email overflow with news alerts that I can’t read right away. I can just store anything into Pocket and read it all at once thanks to this useful little tool. The read-aloud option, which reads articles to you, is another feature I like. The UI is fantastic overall, and it is both straightforward and well-paced. Perhaps the greatest and most handy software I have ever used, a true jewel for voracious readers.

Cons: “There are a few changes that would simplify my life. For example, I wish to pin certain things in “My List.” I need them to be at the top of the list since I often return to them. Secondly, the TTS requires additional customization.

1659752426_585_10-Apps-to-Help-You-Manage-Your-Therapy-PracticeEvernote is the program to download right now if you’re looking to increase efficiency in your private practice. This is the answer to your issue, which is heaps upon mountains of papers, notebooks, and folders, whether you are not a pen and paper person or are wanting to make the conversion to digital for whatever reason. The program even allows you to record voice notes, forward crucial emails, and preserve them. You may manage and simplify your life with the help of the document scanning and template features. 

directly from the website:

Evernote is where people manage their everyday lives, where ideas become solutions, and where teams join together to produce and exchange work.

You may keep anything on Evernote, from private memories to work projects, and be sure that it will always be safe, secure, and available when you need it.

All of your devices, including PC, mobile phone, and tablet, automatically sync with Evernote. No matter where you are, you always have access to your ideas, pictures, and pages you’ve clipped.

Keep your friends, family, and team members informed about everything, from birthdays to board meetings. Invite anybody to work with you on whatever you have in mind.

From G2, the following evaluations:

Pros: “The ability to utilize Evernote across several devices and real-time data syncing to a single account is its finest feature. Additionally, I like how flexible it is to exchange notes digitally with different accessibility features. It also allows handwriting, so if you have a tablet and a pen, you can write in Evernote just as you would on paper, which is another amazing feature.

Cons: “The subscription version is required since the free edition has a relatively little capacity of 60MB.”

1659752427_77_10-Apps-to-Help-You-Manage-Your-Therapy-PracticeAre you tired of using multiple apps for getting different things done on a daily basis? Simple Techniques “is the only practice management software that allows you to go fully virtual, in-office, or anywhere in-between. Integrated with Telehealth, online booking, paperless intakes, and more.”

Popular characteristics are:

  • web builder that is simple
  • video conferences
  • simplified care
  • easy claim submission
  • HIPAA compliance in full
  • electronic organization
  • Adaptable templates
  • Paperless transactions
  • mobile access
  • a top-notch squad

Simple Techniques seems super convenient for anyone who needs help managing their therapy practice.

Capterra’s reviews are as follows:

The telemedicine video and audio quality is excellent. One of the finest assistance databases I’ve come across, with plenty of excellent articles and simple, up-to-date instructions.

Cons: “You may add your own, but the pre-selected options are still available. In order to prevent mistakenly delivering the incorrect forms to a customer, I avoided confusion by identifying my templates in all capital letters.

1659752428_308_10-Apps-to-Help-You-Manage-Your-Therapy-PracticeTherapy professionals need to get on board with social media marketing and understand how to share information and promote themselves in today’s world of omnipresent social media postings. What happens, however, if a therapist utilizes many social networking sites at once? Posting on each one separately might get tedious and confusing. Hootsuite is used for that purpose. You may publish once and have it appear on all of your social media accounts by installing the app and linking them. 

Things with which Hootsuite may assist you

  • Sharing and planning to post interesting material to your profiles
  • answering incoming messages and sending prompt responses
  • keeping up with market developments and rivals
  • promoting your free content and controlling sponsored advertisements
  • Keeping track of your progress across all social networks

Regardless of whether you want to become an influencer, utilizing this app will help you save time and hassle. 

The evaluation that follows is from Capterra:

Pros: “Hootsuite’s simplicity of use and configuration is what I enjoy most about it. Its features allow me to maintain social media activity for my business even when I’m not online.

The UI is dull and dated. Additionally, social media connectivity issues can impair pre-planned postings.

Why should you utilize apps to organize your counseling practice?

It makes sense to use an app to run your treatment business. In 2021, technology can do so many things for us that it couldn’t even do a few years ago. There is nothing wrong with those who like paper, pencil, and a planner notebook, but there are many therapists who will profit from these organizational/business tools. 

You can be more adaptable, transparent, organized, and engaged by using these applications, which may also help you deliver resources and execute commercial transactions. 

Visit the websites for each of the five links, read the reviews, and then decide what you think. Some companies give out free trials, which are worthwhile if you’re even thinking about utilizing one. Try one out by downloading it. Delete it if you don’t like it. 

Good luck finding apps! 

Programs for ABA Help Staff

February 2021 update


The “free therapy apps” is a collection of 10 apps that can help you manage your therapy practice. These apps are available for both Android and iOS devices.

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